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Board of Commissioners Business Meeting Agenda
May 26, 2020 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the May 19, 2020 Business Meeting. - BOCC

Background: Approve the “Minutes” which summarizes all business by the Board of Commissioners from the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the minutes as presented

6.

Prior Approved Items

1.

In the Matter of the Sheriff requesting approval to apply for a grant from the U.S. Department of Justice BJA FY 20 Coronavirus Emergency Supplemental Funding Program 2020-H4332-OR-VD.-Chris Kaber, Sheriff

Background: The Bureau of Justice has allocated $58,008 in funding for Klamath County to apply for aid in the Corona Virus relief efforts. The reimbursement period is from March 1, 2020 through February 28, 2022. The grant would be administered through the Sheriff’s Office and would reimburse expenses related to materials and supplies stockpiles and the purchase of two storage pods that would house those supplies.


Fiscal Impact: The fiscal impact is expected to be up to $58,008 revenues in Sheriff’s Office-Special Revenue Fund in Fiscal Years 2020 through 2022.
 
Recommended Motion:  To approve the Sheriff’s Office to apply for and authorize the Sheriff to sign the grant agreement with the US Department of Justice BJA FY 20 Coronavirus Emergency Supplemental Funding Program 2020-H4332-OR-VD providing funding up to $58,008 in fiscal years 2020 through 2022.



Documents:
  1. 10993.pdf
7.

Bids/Awards/Proposals

1.

In the matter of a accepting quote #15862-5 from JX Truck Center for One (1) New 2021 Peterbilt 520 with Maxi-500A Truck Mounted Airless Paint Striper. Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the Sourcewell (formerly NJPA) cooperative purchasing program by purchasing One (1) New 2021 Peterbilt 520 with Maxi-500A Truck Mounted Airless Paint Striper off of Sourcewell Contract 081716-PMC.  This equipment is budgeted for in FY2019-2020, but will not be received or paid until after July 1, 2020.

Fiscal Impact:  $485,125.00 expenditure to the Road Department Equipment Reserve.

Recommended Motion:  Board to accept the quote from JX Truck Center for One (1) New 2021 Peterbilt 520 with Maxi-500A Truck Mounted Airless Paint Striper, authorize Chair to sign and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $485,125.00 expenditure from the Road Department Equipment Reserve.
2.

In the matter of a accepting quote #176143-02 from Peterson Cat for One (1) New Caterpillar Model 308 Compact Construction Equipment Mini Hydraulic Excavator. Jeremy Morris, Public Works

Background:  Klamath County Public Works would like to utilize Klamath County’s membership in the Sourcewell (formerly NJPA) cooperative purchasing program by purchasing One (1) New Caterpillar Model 308 Compact Construction Equipment off of Sourcewell Contract 032119-Cat.  This equipment is budgeted for FY2020-2021, and will not be received or paid until after July 1, 2020.

Fiscal Impact:  $136,674.63 expenditure to the Road Department Equipment Reserve FY2020-2021 Budget.

Recommended Motion:  Board to accept the quote from Peterson Cat for One (1) New Caterpillar Model 308 Compact Construction Equipment Mini Hydraulic Excavator and authorize Public Works to issue a Purchase Order.  Fiscal Impact is $136,674.63 expenditure from the Road Department Equipment Reserve FY2020-2021 Budget.
8.

Resolutions

1.

In the matter of approving Resolution supporting assisted housing programs. - BOCC

Background: Klamath County has applied for and received Federal funding through the Community Development Block Grant Program. Klamath County has certified in its grant contract with the state that they will comply with the requirements of Title VIII of the Civil Rights Act of 1968, as amended, popularly known as the Fair Housing Act, and will take action to affirmatively further fair housing.

Fiscal Impact: None
 
Recommended Motion: Approve and sign the attached Resolution supporting assisted housing programs. Fiscal Impact: None
9.

Orders

1.

In the matter of vacating lots 19 and 20, Block 1 of Tract 1034 Lakewood Subdivision. Map No. 3805-5B Tax Lots: 00100 and 00200. Erik Nobel, Planning Director CDD/Planning

Background:  The property owner of the two lots is (Bryan and Lynda Nicolson) who have signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 5-20).  There is no fiscal impact to Klamath County.
2.

In the matter of vacating lots 219 and 220 of Tract 1371 Running Y Resort Phase 9 Map No. 3808-010D0 Tax lots: 04900 and 05000. Erik Nobel, Planning Director CDD/Planning

Background:  The property owner of the two lots is Thomas and Stacy Wright who have signed a petition requesting this action.  Vacating the lots will not be detrimental to the public.  The Planning Director’s Report recommends that the two lots be vacated from the subdivision. The applicant paid the $583 application fee to process the request to vacate the lots.  Approval of the final order by the Board of Commissioners has no fiscal impact to the county.

Fiscal Impact:   There is no fiscal impact to Klamath County.

Recommended Motion:   Approve the Final Order to vacate the above described property located in Klamath County Oregon. (File No. LV 4-20).  There is no fiscal impact to Klamath County.
10.

Agreements

1.

In the matter of approving the FY21 Allocation Certification Agreement for the Maintenance Assistance Program (MAP) between the State of Oregon, acting by and through the State Marine Board and the Klamath County Parks Department. Tom Crist, CDD-Parks

Background: The State of Oregon, acting by and through the State Marine Board provides Maintenance Assistance Program (MAP) funds to assist in the maintenance of Marine facilities. The Klamath County Parks Department will receive an allocation of (MAP) funds in the amount of $27,200 State funds and $5,250 Federal funds.   

Fiscal Impact: $32,450 revenue to the Parks budget, minimum of $19,883.83 in matching resources.   

Recommended Motion:  Approve the Allocation Certification Agreement for the FY21 Maintenance Assistance Program (MAP) between the State of Oregon, acting by and through the State Marine Board and the Klamath County Parks Department; authorize the Parks Manager to sign the agreement. Fiscal impact is $32,450 revenue to the Parks budget, minimum $19,883.83 in matching resources.   

2.

In the matter of Intergovernmental Agreement #034167 between Klamath County and the State of Oregon acting by and through its Department of Transportation. Jeremy Morris, Public Works

Background: This intergovernmental Fund Exchange Agreement allows Klamath County to exchange federal gas tax Surface Transportation Funds (STP) for State funds at a ratio of $94 state for $100 federal.  Klamath County agrees to spend the STP funds for the purchase of Chip Seal Oil for Chip Sealing ±125 miles of County
Roads. 

Fiscal Impact:  $595,769.18 Income to the Road Department Operating Budget.

Recommended Motion:  Board approve and execute Agreement #034167 between Klamath County and the Oregon Department of Transportation.  This agreement will be effective from the date of execution and shall terminate 2 calendar years from that date.  Fiscal Impact is $595,769.18 Income to the Road Department Operating Budget.
11.

Extension Service District

1.

Approval of an intergovernmental agreement between Klamath County Extension Service District and Oregon State University regarding providing OSU educational programs and information to District residents. Vickie Noel - Finance

Background:  Klamath County Extension Service District was formed to provide agricultural educational extension services to district residents.  The District intends to enter into an agreement with Oregon State University and its Extension Service to provide such services.  This agreement expires June 30, 2025.

Fiscal Impact:  Approximate expenditure of $665,000.00 per year from the Extension Service District Operating budget.

Recommended Motion:  Approve the intergovernmental agreement between Klamath County Extension Service District and Oregon State University regarding providing OSU educational programs and information to District residents, fiscal impact is approximately $665,000.00 expenditure annually from the Extension Service District Operating budget.

12.

Other County Business

13.

Commissioner Reports

14.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org