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Board of Commissioners Business Meeting Agenda
June 2, 2020 ~ 8:30am ~ Room 219










1.

To watch a Live Stream of this meeting, click the link below or go to www.klamathcounty.org

2.

Call to Order & Those Present

3.

Public Comment

4.

Agenda Deletions/Additions

5.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the May 26, 2020 Business Meeting. - BOCC

Background: Approve the “Minutes” which summarizes all business by the Board of Commissioners from the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the minutes as presented

6.

Bids/Awards/Proposals

1.

In the matter of accepting the proposal from SHI to provide the Microsoft Enterprise Agreement to Klamath County - Jessica Chastain, Information Technology

Issue: In the matter of accepting the proposal from SHI to provide the Microsoft Enterprise Agreement to Klamath County

Background: Every 3 years, Klamath County must renew their Microsoft Enterprise Agreement through a vendor.  This is for licensing for Microsoft Windows, Servers, Users, Email, and Azure (Backup Solution).  We received proposals from 2 vendors for this renewal.

Microsoft EA Quotes

CDW-G (Contract 9414)

$142,362.02/year [$427,086.06/term]

SHI (Contract 6454)

$139,079.15/year [$417,237.45/term]

Fiscal Impact: The fiscal impact is to be $139,079.15 per year for three-years, for a total contract price of $417,237.45.  This would be paid out of the Technology Maintenance Fund.

Recommended Motion:  The Board accepts the proposal from SHI.  Total fiscal impact to be $139,079.15 per year for three years, for a total cost of $417,237.45, paid from the Technology Maintenance Fund.  Allowing the IT Director to sign the proposal with SHI.



2.

In the matter of executing the bid award for Crushing and Stockpiling EAC Chip Aggregate. Jeremy Morris, Public Works

Background:  The Public Works Department advertised the bid for Crushing and Stockpiling EAC Chip Aggregate locally and Statewide from April 8, 2020 to May 12, 2020.  On May 12, 2020, bids were opened for the above mentioned project.  The following bids were received:

Knife River                                              $524,860.00
Rocky Mountain Construction, LLC $483,800.00

Public Works requests the bid be awarded to Rocky Mountain Construction, LLC for $483,800.00


Fiscal Impact:  Fiscal Impact is none.

Recommended Motion:  Board to approve and execute the bid award from Rocky Mountain Construction, LLC for Crushing and Stockpiling EAC Chip Aggregate.  Fiscal impact is none.
7.

Orders

1.

In the matter of reappointing Patricia Escamilla to the Library Advisory Committee. - BOCC

Background: The Library Advisory Committee has a vacancy and has recommended the reappointment of the above-named individual who is willing able and eligible to serve a term on the Board commencing this day and expiring June 30, 2023

Fiscal Impact: None.

Recommended Motion:  Approve and sign the attached Order appointing Patricia Escamilla to the Library Advisory Committee.

8.

Agreements

1.

In the matter of an agreement between Klamath County and Klamath Watershed Partnership (KWP) for noxious weed control. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  The purpose of this agreement is to treat noxious weed-infested tax lots identified by KWP within the “Lost River Project” project boundary for KWP within Klamath County and KWP desires to retain Klamath County to accomplish said work.

Fiscal Impact:  Income not to exceed $13,013.00 to the Weed Control Budget.

Recommended Motion:  Board to approve and sign the agreement between Klamath Watershed Partnership and Klamath County for noxious weed control.  Fiscal Impact not to exceed $13,013.00 income to the Weed Control Budget.
2.

In the matter of Amendment #01 to the Sprague River & Keno Noxious Weed Eradication Project agreement between Klamath County and Klamath Watershed Partnership for noxious weed control. Todd Pfeiffer, Weed Control

Background: On July 30, 2019 the Board of County Commissioners signed and executed an agreement between Klamath County and Klamath Watershed Partnership for noxious weed control within the “Sprague River and Keno Noxious Weed Eradication Project” boundary.  This amendment extends the expiration date of the existing agreement to December 31, 2021 and adds $25,888.00 to the project, for a total not to exceed $42,488.50.

Fiscal Impact:  Income not to exceed $42,488.50 to the Weed Control Budget.

Recommended Motion:  Board to approve and sign Amendment #01 to the Sprague River & Keno Noxious Weed Eradication Project agreement between Klamath County and Klamath Watershed Partnership for noxious weed control.  Fiscal Impact not to exceed $42,488.50 income to the Weed Control Budget.
3.

In the Matter of approving a contract Southern Oregon University (SOU) to conclude a master agreement to allow SOU students to volunteer for training and practical learning experience (Internship) at the Klamath County Juvenile Department for a five-year term. -Dan Golden, Director

Background: The Klamath County Juvenile Department proposes to offer SOU students the opportunity to volunteer for practical learning experiences, known as Internships. These Internships fulfill academic requirements and give students on-the-job training. SOU students participating in criminal justice, education, and psychology-related programs will be selected to work under the supervision of Juvenile Department personnel in casework related to operations of the juvenile justice system and rehabilitation programming.    

Fiscal Impact: NONE

Recommended Motion: Approval of the “Southern Oregon University Internship Agreement,” a master agreement between Southern Oregon University and the Klamath County Juvenile Department. There is no fiscal impact. The Board of County Commissioners authorizes the Director of the Klamath County Juvenile Department to sign the Agreement.



4.

In the matter of approving Amendment #3 to Agreement # 157110 Intergovernmental Agreement (IGA) between the State of Oregon, acting by and through its Department of Human Services (DHS) and Oregon Health Authority (OHA) and Klamath County Public Health (KCPH). –Jennifer Little, Public Health

Background:  Amendment # 3 to Agreement 157110 updates the effective agreement to continue the My Future My Choice Program with participating schools through June 30, 2021.  My Future My Choice is a voluntary, DHS-developed, middle school sexual health curriculum, which meets the requirements of OAR 581-022-1440. MFMC provides age-appropriate sexuality education as an integral part of the health education curriculum. 


Fiscal Impact: Grant revenue of $19,700.00 to Health Promotion Disease Prevention (sub department 4049), for a total agreement amount of $59,100.


Recommended Motion:  Move to approve Amendment #3 to Agreement # 157110 between the State of Oregon, acting by and through its Department of Human Services and Oregon Health Authority and Klamath County Public Health. Net fiscal impact is grant revenue of $19,700.00 to Health Promotion Disease Prevention (sub department 4049), for a total agreement amount of $59,100. Authorize the Department Head to sign the agreement.  

Documents:
  1. 157110-03.pdf
9.

Prior Approved Items

1.

In the Matter of approving a Memorandum of Option Agreement and Agreement of Purchase and Sale with General Duffy’s LLC. - BOCC

Background: Klamath County obtained property located at 1500 Esplanade through the tax foreclosure process. The County Commissioners desire to develop the property and have entered into the attached Memorandum of Option Agreement and Agreement of Purchase and Sale with General Duffy’s LLC. 

Fiscal Impact: Revenue of $10,000.00 to property sales fund.

Recommended Motion:  Commissioners approved and authorized Chair to sign Memorandum of Option Agreement and Agreement of Purchase and Sale with General Duffy’s LLC on February 13, 2020. Fiscal Impact: Revenue of $10,000.00 to property sales fund.

10.

Commissioner Reports

11.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org