In the matter of execution of the Contract for Personal Services between Klamath County and Capitol Asset & Pavement Services, Inc. to perform pavement management distress rating and subsequent follow up reporting. Jeremy Morris, Public Works
Background: This personal services contract provides Capitol Asset & Pavement Services, Inc. with funds to perform pavement inspections on half of the paved County Road network and then upload that data into the Street Saver software system currently being used by the Klamath County Public Works Department. Klamath County has approximately 750 miles of paved roads. Public Works utilizes the data to track pavement condition index (PCI) over time. Also to evaluate which roads are in need of upcoming maintenance work (chip seals, overlay, etc.). The conditions are reported to ODOT every two years as required by HB2017.
The 2020 Klamath County contracting policies and procedures section 3.15, Selection for Architect or Engineering Services (1) allow use direct appointment if estimated fee is less than $50,000.00. Capitol Asset & Pavement Services performed these services for Klamath County from 2010 to 2019 and have submitted a proposal for the 2020 inspections not to exceed the amount of $24,500.00, and the 2021 inspections not to exceed $24,900.00, for a total amount not to exceed $49,400.00.
Fiscal Impact: $24,500.00 expenditure to the 2020 Road Operating Budget and $24,900.00 for 2021.
Recommended Motion: Board to approve and execute the Contract for Personal Services between Klamath County and Capitol Asset & Pavement Services, Inc. to perform pavement management distress rating and subsequent follow up reporting. Fiscal Impact to the 2020 Road Operating Budget not to exceed $24,500.00 and $24,900.00 for 2021.