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Board of Commissioners Business Meeting Agenda
November 21, 2017 ~ 8:30am ~ Room  219





1.

Call to Order, Those Present, Flag Salute

2.

Agenda Deletions/Additions

3.

Approve Minutes from last meeting

1.

In the matter of approving the Minutes from the November 7, 2017 business meeting. - BOCC

Background: Approve the Minutes which summarizes all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the minutes as presented.
4.

Public Hearings

1.

TIME CERTAIN 8:45 - In the Matter of holding the second and final Public Hearing regarding necessary revisions to amend Klamath County Code Chapter 412, Tobacco Retail Licensing - BOCC

Background: On May 2, 2017, the Klamath County Board of Commissioners adopted Ordinance 90.00 which established a tobacco retail licensing program. Necessary revisions are needed due to changes in law regarding the age to purchase tobacco as well as other housekeeping items to bring Klamath County Code Chapter 412 into compliance with HB 256 and SB 754. The first public Hearing was held on October 31, 2017, both hearings were posted in three public places and published in the Herald and News on October 29, 2017.


Fiscal Impact: $128.50 - publication fees


Recommended Motion: Hold Hearing and take public testimony if any.


2.
9:00A.M.

TIME CERTAIN: 9:00 AM. Public Hearing on Tobacco Retail Licensing (TRL) Fees; Courtney Vanbragt

Background: This is the second hearing to discuss the proposed 2018 fee schedule for the Tobacco Retail Licensing program. First hearing was held on October 31, 2017.

Fiscal Impact: None

Recommended Motion: Hold hearing on the proposed 2018 fee schedule for the Tobacco Retail Licensing program.
Documents:
  1. TRL PH 2_001.pdf
5.

Bids/Awards/Proposals

1.

In the matter of executing bid award for Crush and Stockpile Various Sizes of Aggregate - 2017 Jeremy Morris Public Works

Background: The Public Works Department opened bids on October 31, 2017 for the above mentioned project.  The following bids were received:

            Knife River                                                  $2,555,603.20
            Rocky Mountain Construction, LLC            $2,473,977.50

Public Works requests the bid be awarded to Rocky Mountain Construction, LLC for $2,473,977.50

Fiscal Impact: 
$2,473,977.50 expenditure to the Road Operating Budget

Recommended Motion:  Board approve and execute award statement on bid form from Rocky Mountain Construction, LLC for Crush and Stockpile Various Sizes of Aggregate – 2017.  The fiscal impact to the Road Operating Budget is $2,473,977.50.
Documents:
  1. Crushing - 2017.pdf
2.

In the matter of approving the re-issue of a Request for Proposals for the demolition of the structure on County owned property located at 1500 Esplanade Avenue Klamath Falls, Oregon 97601. - Rick Vaughn, Tax Collector

Background: The property commonly known as 1500 Esplanade Ave Klamath Falls, OR 97601 was obtained through County tax foreclosure in 2015. This property has been considered blighted for many years. We are requesting approval to re-issue a Request for Proposals for the demolition and removal of the building and all debris on County owned property located at 1500 Esplanade Ave Klamath Falls, OR 97601, as there were no responders to the first RFP we believe timing could have affected contractors ability to attend the pre-proposal conference.

Fiscal Impact: To be determined. 

Recommended Motion:
  Approval to re-issue a Request for Proposals for the demolition and removal of the building and all debris on County owned property located at 1500 Esplanade Ave Klamath Falls, OR 97601. Fiscal impact is to be determined.

3.

In the matter of approving a quote for a new vehicle for Klamath County Emergency Management from Withnell Dodge . - Morgan Lindsay, Emergency Management

Background: Emergency Management Department plans to replace its vehicles on a 10-year cycle, based on the assumption that maintenance and repair costs will start exceeding the vehicle’s value; current vehicle is now 10 years old. The Department also has a new capability in the form of a communications trailer, and the current vehicle, an SUV, is not safe to tow it. The new vehicle will be a full-sized pick-up.

Fiscal Impact: $30,462.50 from Emergency Management Department’s equipment reserve fund.

Recommended Motion: Approve the Emergency Management Department to accept the Withnell Dodge quote and purchase a new vehicle, and authorize the Emergency Manager to sign for the vehicle. Fiscal Impact: $30,462.50. 

6.

Ordinances

1.

In the Matter of adopting Ordinance 90.01 regarding necessary revisions to amend Klamath County Code Chapter 412, Tobacco Retail Licensing - BOCC

Background:  On May 2, 2017, the Klamath County Board of Commissioners adopted Ordinance 90.00 which established a tobacco retail licensing program. Necessary revisions are needed due to changes in law regarding the age to purchase tobacco as well as other housekeeping items to bring Klamath County Code Chapter 412 into compliance with HB 256 and SB 754. The first public Hearing was held on October 31, 2017, both hearings were posted in three public places and published in the Herald and News on October 29, 2017.

Fiscal Impact:  $128.50 publication fees.

Recommended Motion:  Approve and sign attached ordinance.


7.

Resolutions

1.

In the Matter of a resolution scheduling public hearing dates on proposed Ordinance 36.08 57.07B, Board of County Commissioners

Background: a periodic review of the Klamath County Code indicates that some housekeeping amendments are necessary to make the Klamath County Code Chapter 800 and Ordinance 36.07 consistent with the Oregon Revised Statutes, the Oregon Administrative Rules and operating changes that have occurred within the County.

Fiscal Impact: Publication costs (to be determined)

Recommended Motion: The Board of County Commissioners signs the attached resolution setting the public hearing dates for December 5, 2017 @ 8:45 and December 19, 2017 @ 5:10 p.m.  Fiscal Impact: Publication costs (to be determined).

2.

In the matter of adopting the 2018 Tobacco Retail Licensing (TRL) Fees. - Courtney Vanbragt, Public Health

Background: Klamath County Public Health is proposing the attached Fee Schedule be adopted and become effective January 1, 2018. These fees were calculated to cover the cost of program operation. Public hearing was held on October 31, 2017.

Fiscal Impact: Estimated revenue of $22,825 for FY 2018.

Recommended Motion: Motion that the attached Resolution and TRL Fee Schedule be adopted and become effective January 1, 2018. Fiscal Impact is an estimated revenue of $22,825 for FY 2018.

Documents:
  1. TRL res_001.pdf
8.

Orders

1.

In the matter of vacation of Lots 1, 2, and 3, Block 4, Lakewoods Subdivision Unit 2 (Tract 1051). CDD-Planning, Mark Gallagher, Planning Director

Issue:  Approve the Final Order for the vacation of Lots 1, 2 and 3, Block 4, Lakewood Subdivision Unit 2 (Tract 1051). Map number R-3805-005A0-04600

Background:  The property owner of the three lots is Ronald E. Wallace whom has signed a petition requesting this action.  The vacation should pose no public harm.  The Planning Director's Report recommends the vacation of the three lots.  This action will finalize the vacation.

Fiscal Impact:  $583 Application Fee.

Recommended Motion:  Approve the Final Order for the vacation of the above described property located in Klamath County, Oregon.
Documents:
  1. LV 12-17a.pdf
2.

In the matter of Klamath County Transient Room Tax third quarter distribution ending September 30, 2017. Tax Collector Rick Vaughn

Background: In accordance with Klamath County Code Chapter 603-Transient Room Tax any person, firm, social club, etc. who exercises occupancy for thirty days or less for dwelling, lodging, or sleeping purposes from any hotel, motel, space in mobile home or trailer park, etc. from an operator; shall collect the tax imposed which constitutes a debt owed by the operator to the County. The amount collected for the third quarter came to $1,072,932.70 and shall be distributed accordingly by the tax revenue sharing formula to the Participants.

Fiscal Impact: TRT Revenue will be distributed totaling $1,062,203.37, with additional $10,729.33 revenue to the Tax Collector’s Office.


Recommended Motion: Approve and execute the attached Order so the Tax Administrator can distribute accordingly by the tax revenue sharing formula $1,072,932.70 to the Participants of the Transient Room Tax set by Klamath County Code Chapter 603, 603.610. Fiscal impact being revenue received and distributed in the amount of $1,072,932.70.
3.

In the Matter of approving an Order clarifying Order Number 2018-025 that corrected terms for Commissioners on the Klamath River Acres Special Road District. - BOCC

Background: Order 2018-025 corrected a clerical error regarding the terms for Commissioners on the Klamath River Acres Special Road District Board to reflect staggered term expiration dates, however the Order did not reflect all the terms were being prematurely terminated to allow for this correction. This Order terminates the previous terms and gives new expiration dates that stagger as required.

Fiscal Impact:  None

Recommended Motion: Approve and sign attached Order clarifying Wayne Higgins, Beverly Rutler and Wendy Crawford appointments are being terminated effective today and their reappointment to the Klamath River Acres Special Road District Board with new term ending dates as follows:
Wayne Huggins – 12/31/2018
Beverly Rutler –    12/31/2019
  Wendy Crawford –11/20/2020


Documents:
  1. 1707.pdf
9.

Agreements

1.

In the matter of Intergovernmental Agreement #32369 between Klamath County and the State of Oregon acting by and through its Department of Transportation. Jeremy Morris - Public Works

Background: This Intergovernmental Fund Exchange Agreement allows Klamath County to exchange federal Surface Transportation Program Funds (STP) for State funds at a ratio of $94 state for $100 federal.  Klamath County agrees to spend the STP funds on costs associated with Phase 5 of the improvement project on Altamont Drive.
-Note - This is a re-submittal of the same agreement signed 10/31/17 due to the addition of sub paragraph 7(d) highlighted in the attached document.

Fiscal Impact: $599,651.00 Income to the Road Department Operating Budget

Recommended Motion: Board approve and execute Agreement #32369 between Klamath County and the Oregon Department of Transportation.  This agreement will be effective from the date of execution and shall terminate two calendar years from that date.
2.

In the matter of approval and signature of the Agreement between the State of Oregon, acting by and through its Criminal Justice Commission (CJC) and Klamath County to assist in fulfilling the requirements of House Bill (HB) 3194 and authorize Community Corrections Director Kiki Parker-Rose to electronically sign as authorized representative. Kiki Parker-Rose, Community Corrections


Background:  Klamath County granted approval to apply for the Grant for the fiscal period 17-19.  Community Corrections received the award letter on November 7, 2017.  Both parties acknowledge and agree start date is prior to signature date.  This grant period will run from July 1, 2017 –June 30, 2019.

The Justice Reinvestment Grant Program sought eligible applicants including Oregon counties which demonstrate collaborative partnerships with stake holders and community partners.  The Program is Oregon’s proactive approach to control prison growth, reducing recidivism, increasing public safety and holding offenders accountable.
 
Fiscal Impact:   Fiscal impact shall not exceed $1,483,750.36 for the Grant period.

Recommended Motion:   Motion for approval and signature of the Agreement between the State of Oregon, acting by and through its Criminal Justice Commission (CJC) and Klamath County to assist in fulfilling the requirements of House Bill (HB) 3194 and authorize Community Corrections Director Kiki Parker-Rose to sign as authorized representative electronically, fiscal impact is $1,483,750.36 for the Grant period.

3.

In the matter of approving an ASA agreement with Bonanza Volunteer Ambulance Service. - Morgan Lindsay, Emergency Manager

Background: The ambulance service area agreements expired on June 30, 2016. The agreements have been revised through June 30, 2023. The agreements have been approved by the Klamath County Ambulance Advisory Committee and are forwarded to the BOCC for approval. This agreement is with the Bonanza Volunteer Ambulance Service and is the last of the ambulance service area agreements requiring approval.

Fiscal Impact: None.

Recommended Motion: Approve and sign the attached Klamath County Ambulance Service Area Agreement with the Bonanza Volunteer Ambulance Service. Fiscal Impact: None.
10.

Other County Business

11.

Public Comment

12.

Commissioner Reports

13.

Adjournment






Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org