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 Board of Commissioners Business Meeting Agenda
 August 2, 2022 ~ 8:30am ~ Room 219

 
 
 
 
 
 
 


1.

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2.

Call to Order & Those Present

3.

Public Comment

1.

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4.

Agenda Deletions/Additions

1.

13.1 Added

5.

Approve Minutes from last meeting

1.

In the matter of approving the minutes from the July 26, 2022 Business Meeting. - BOCC

Background: Approve the Minutes which summarize all business by the Board of Commissioners for the Business Meeting held on the date stated above. 

Recommended Motion: Approve the minutes as presented. Fiscal Impact: None

6.

Proclamations/Presentations

1.

In the matter of presenting the monthly Employee Service Awards - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

5 Years

Elizabeth Mitchell – Juvenile

Rita White - Juvenile

10 Years

Jessica Dale – Public Health

Westley Packer – Sheriff’s Office

15 Years

Liliana Mendonca - Library


Recommended Motion:   Read above names for the record. Fiscal Impact:  None


Documents:
  1. 20220726140025.pdf
7.

Prior Approved Items

1.

In the matter of approving Klamath County Public Health (KCPH) to submit an application to the Klamath Falls Downtown Association for a booth at the Third Thursday event. –Jennifer Little, Public Health

Background:  Health promotion and conducting community outreach is an essential component of Klamath County Public Health’s (KCPH) work. KCPH would like to have a booth at the Klamath Falls Downtown Association’s Third Thursday event. This event draws a very large, diverse crowd and is an excellent opportunity to meet community members to provide public health resources and education. 

Recommended Motion:   The application for the Third Thursday event through Klamath Falls Downtown Association was approved in the Administrative Meeting on July 12, 2022. Department Head authorized to sign the agreement.  Fiscal impact is $35 to Health Promotion sub department 4049.

8.

Public Hearings

1.

TIME CERTAIN: 8:45am In the matter of holding the second and final hearing on proposed Ordinance #95.00-BOCC

Background: ORS 475A.718 allows the governing body of a county to adopt an ordinance to be referred to the electors of the county at the next statewide general election to determine whether to prohibit the establishment of Psilocybin Product Manufacturers and Psilocybin Service Center Operators.  Any prohibition on Psilocybin approved by the electors will only apply within the unincorporated areas of Klamath County and will not impact Psilocybin operations or businesses within any city limits.  The proposed Ordinance is attached.  Today is the final hearing for the taking of testimony and Board consideration. 

Recommended Motion: Hold the final hearing for discussion and the taking of public testimony (if any) on the proposed Ordinance.  Fiscal impact: Publication costs to the Herald and News for the hearings - $142.80 from the BOCC legal notice publish budget 1000-1050-1051-1000-62030

1.1.

In the Matter of Ordinance #95.00 - Psilocybin Product Manufacturers and Service center Operators-BOCC

Background: The Board of Commissioners held two public hearings for the taking of testimony and consideration.  The final ordinance is attached which will be sent to OHA.  The question of whether or not to prohibit Psilocybin Product Manufacturers and Service Center Operators will be referred to the electors of unincorporated Klamath County on November 8, 2022. 

Recommended Motion: The Board of Commissioners signs attached Ordinance #95.00 and refers the question of whether or not to prohibit Psilocybin Product Manufacturers and Service Center Operators to the electors of unincorporated Klamath County.   Fiscal impact: None

9.

Bids/Awards/Proposals

1.

In the matter of quote for cleanup at 2847 Laverne Rick Vaughn, Code Enforcement

Background: Klamath County requested quotes for abatement and clean-up at 2847 Laverne Klamath Falls, OR 97601, case # 22CV10135.  One quote was submitted by American Made Enterprises for $8000 cleanup + $5000 dump fees + $6000 towing approx. total $19,000.   Clean up was completed and invoiced on 7/5/22 for $23,266.67.

Recommended Motion:  Accept quote from American Made Enterprises for abatement and cleanup of 2847 Laverne Klamath Falls, OR 97601.  Fiscal impact is a $23,266.67 expenditure from the Violation Reserve Fund, Code Enforcement Dept. 



10.

Resolutions

1.

In the matter of a Resolution setting the hearing dates on proposed Ordinance #51.09-BOCC

Background:  The Klamath County Animal Control operations have been placed within the Sheriff’s Office for management and oversight.  The Board of County Commissioners desires to have revisions made to Chapter 403 of the County Code to reflect that change and to add provisions for the handling of dogs involved in livestock violations.  The attached Resolution sets the first hearing for Tuesday, August 23, 2022 @ 8:45 a.m. and the final hearing is set for September 6, 2022 @ 8:45 a.m.   

Recommended Motion: The Board of County Commissioners approves and signs the attached Resolution that sets the two public hearing dates on the proposed code revisions.  Fiscal impact: None 

11.

Agreements

1.

In the matter of a Memorandum of Understanding for participation in the Oregon Timber Counties Coalition (OTCC). - BOCC

Background: The Oregon Timber Counties Coalition (OTCC) is an organization comprised of Counties whose economies and cultures have for generations been directly linked to the health and management of the National Forest in Oregon. Impediments to public access, large stand replacement fires, unsustainable increases in fuel, declining revenues for Counties,  and burdensome, time consuming rules and regulations are just a sample of current conditions on many of our National Forests. In an effort to address these and other issues OTCC is committed to work with and support Congressional members, Forest Supervisors, Staff, and Employees to accelerate the pace and scale of projects, proposals, and plans that will increase the productivity and overall health of Oregon's National Forests. The focus will be, but not  limited to, the receipt of timber harvest receipts and other revenues for counties, public access to public lands and the counties involvement with forest management decisions, and any other issues that may arise.

Recommended Motion: Approve and authorize  Commissioner  DeGroot to  sign attached MOU for participation in the Oregon Timber Counties Coalition. Fiscal Impact: Expenditure of $15,000.00 to from General Fund Non-Departmental.


Documents:
  1. OTCC MOU.pdf
2.

In the matter of approving an amendment pursuant to Klamath County Contract for Personal Services between Klamath County and Helion Software, Inc. for contractor services to extend the terms of this contract for an additional five (5) year term presented by Nathan Bigby Klamath County Assessor

Background: On 07/18/2017 Klamath County entered into a contract for Personal Services with Helion Software, Inc. for a new assessment and taxation software. The contract contained the option of up to two (2), mutual five (5) year extensions. By extending the current contract five (5) years it would extend the terms of the contract to June 30, 2027.

Recommended Motion: Approve amendment pursuant to Klamath County Contract for Personal Services between Klamath County and Helion Software, Inc., for contractor services to mutually extend the terms of this contract for additional five (5) year term. There is no fiscal impact.

3.

In the matter of approving an amendment pursuant to Klamath County Contract for Purchase of Goods and Services between Klamath County and Helion Software, Inc. for software license to extend the terms of this contract for an additional five (5) year term presented by Nathan Bigby Klamath County Assessor

Background: On 07/18/2017 Klamath County entered into a contract for Purchase of Goods and Services with Helion Software, Inc. for software licensing for a new assessment and taxation software. The contract contained the option of up to two (2), mutual five (5) year extensions. By extending the current contract five (5) years it would extend the terms of the contract to June 30, 2027.

Recommended Motion: Approve amendment pursuant to Klamath County Contract for Purchase of Goods and Services between Klamath County and Helion Software, Inc., for software license to mutually extend the terms of this contract for additional five (5) year term. There is no fiscal impact.

4.

In the matter of approving an amendment pursuant to Klamath County Contract for Personal Services between Klamath County and Helion Software, Inc. for personal services to extend the terms of this contract for an additional five (5) year term presented by Nathan Bigby Klamath County Assessor

Background: On 07/18/2017 Klamath County entered into a contract for Personal Services with Helion Software, Inc. for a new assessment and taxation software. The contract contained the option of up to two (2), mutual five (5) year extensions. By extending the current contract five (5) years it would extend the terms of the contract to June 30, 2027.

Recommended Motion: Approve amendment pursuant to Klamath County Contract for Personal Services between Klamath County and Helion Software, Inc., for personal services to mutually extend the terms of this contract for additional five (5) year term. A fiscal impact of $123,578 8 ($42,700 from Tax, $32,025 from property sales and $48,853 from Assessor)for ORCATS support contract for 22-23.

5.

In the matter of approving and signing Klamath County Domestic Well Financial Assistance grant agreements – Vickie Noel, Finance Director

Background: The Domestic Well Grant Review Panel met on May 5, 2022 to review and recommend grant applications to the Board of County Commissioners (BOCC) for funding. The BOCC reviewed the recommendations and approved funding to grant recipients during the Admin meeting on June 7, 2022. The following grant recipients have satisfied all grant submissions and the agreements are complete and signed by the applicants.

Michael Fitzgerald/Sheila Gray $ 8,392.49

Mary Depuy                               $21,373.50

Ernest & Judy McFarland          $ 4,711.98

Dennis & Cynthia Oden             $26,436.00

Jason & Kassandra Carrington  $ 8,242.50

Makela Karissa                          $ 7,001.74

Janice Loidici                             $ 6,717.75

Ryan & Rhonda Nyseth             $33,704.00

Link & Lynndsi Ray                    $20,529.00

Recommended Motion: Approve and sign the Klamath County Domestic Well Financial Assistance Grant agreements with above recipients. Fiscal impact of $60,913.97 $137,108.96 expenditure from the Commissioners Miscellaneous Grant Fund.

6.

In the matter of executing the Agreement between Federal Highway Administration, the Western Federal Lands Highway Division (FHWA‐WFL) and Klamath County for the Westside Road Chip Seal Project under the Federal Lands Access Program (FLAP). Jeremy Morris, Public Works

Background: On February 27, 2018 the Board of County Commissioners approved the agreement documenting the intent of Klamath County to meet its match requirement for the Westside Road Chip Seal Project under the Federal Lands Access Program (FLAP).  The attached agreement allows Klamath County Public Works to begin the work and bill against the Cooperative/Grant Agreement.  

Recommended Motion:  Board approve and authorize chair to sign the Agreement between Federal Highway Administration, the Western Federal Lands Highway Division (FHWA‐WFL) and Klamath County for the Westside Road Chip Seal Project under the Federal Lands Access Program (FLAP).  Fiscal Impact is $167,250.00 (match funds utilizing in-kind labor, equipment, and materials) to the Public Works Federal Road Budget. Grant revenue is expected to be $526,046.00.

7.

In the matter of executing the Agreement between Federal Highway Administration, the Western Federal Lands Highway Division (FHWA‐WFL) and Klamath County for the Clover Creek Chip Seal Project under the Federal Lands Access Program (FLAP). Jeremy Morris, Public Works

Background: On February 27, 2018 the Board of County Commissioners approved the agreement documenting the intent of Klamath County to meet its match requirement for the Clover Creek Chip Seal Project under the Federal Lands Access Program (FLAP).  The attached agreement allows Klamath County Public Works to begin the work and bill against the Cooperative/Grant Agreement.  

Recommended Motion:  Board approve and authorize chair to sign the Agreement between Federal Highway Administration, the Western Federal Lands Highway Division (FHWA‐WFL) and Klamath County for the Clover Creek Chip Seal Project under the Federal Lands Access Program (FLAP).  Fiscal Impact is $174,486.00 (match funds utilizing in-kind labor, equipment, and materials) to the Public Works Federal Road Budget.   Grant revenue is expected to be $476,209.00.

8.

In the matter of execution of the Contract for Personal Services between Klamath County and Capitol Asset & Pavement Services, Inc. to perform pavement management distress rating and subsequent follow up reporting. Jeremy Morris, Public Works

Background:  This personal services contract provides Capitol Asset & Pavement Services, Inc. with funds to perform pavement inspections on half of the paved County Road network and then upload that data into the Street Saver software system currently being used by the Klamath County Public Works Department.  Klamath County has approximately 750 miles of paved roads.  Public Works utilizes the data to track pavement condition index (PCI) over time.  Also to evaluate which roads are in need of upcoming maintenance work (chip seals, overlay, etc.).  The conditions are reported to ODOT every two years as required by HB2017.  

The 2020 Klamath County contracting policies and procedures section 3.15, Selection for Architect or Engineering Services (1) allow use direct appointment if estimated fee is less than $50,000.00.  Capitol Asset & Pavement Services performed these services for Klamath County from 2010 to 2021 and have submitted a proposal for the 2022 inspections not to exceed the amount of $24,500.00, and the 2023 inspections not to exceed $24,900.00, for a total amount not to exceed $49,400.00.

Recommended Motion:  Board to approve and execute the Contract for Personal Services between Klamath County and Capitol Asset & Pavement Services, Inc. to perform pavement management distress rating and subsequent follow up reporting.  Fiscal Impact to the 2022 Road Operating Budget not to exceed $24,500.00 and $24,900.00 for 2023.

12.

Other County Business

1.

In the matter of procuring right-of-way for the construction of ADA pedestrian ramps and sidewalks at the intersection of Shasta Way and Homedale Road. Jeremy Morris, Public Works

Background:  In 2021, the County successfully replaced many non-compliant ramps along the Shasta Way Corridor.  Due to right-of-way (property line) constraints, some locations were unable to be completed during prior projects.  This action will procure the land required to move forward with completing the projects.  The settlement agreement in question was negotiated by the County, with a willing seller. 

Recommended Motion:  Board to approve and sign the Right-of-Way dedication of approximately 112.5 square feet of real property and authorize payment of $560.00 to James Crawford for acquisition costs.  Fiscal impact is $560.00 expenditure to the Public Works Operating Budget.

2.

In the matter of procuring right-of-way for the construction of ADA pedestrian ramps and sidewalks at the intersection of Shasta Way and Homedale Road. Jeremy Morris, Public Works

Background:  In 2021, the County successfully replaced many non-compliant ramps along the Shasta Way Corridor.  Due to right-of-way (property line) constraints, some locations were unable to be completed during prior projects.  This action will procure the land required to move forward with completing the projects.  The settlement agreement in question was negotiated by the County, with a willing seller. 

Recommended Motion:  Board to approve and sign the Right-of-Way dedication of approximately 112.5 square feet of real property and authorize payment of $500.00 to Thomas McNeice for acquisition costs.  Fiscal impact is $500.00 expenditure to the Public Works Operating Budget.


13.

Extension Service District

1.

In the Matter of approving a Memorandum of Agreement (MOA) for the purchase of real property from the Klamath County Extension Service District and donating it to Klamath Community College. BOCC

Background: Klamath County Extension Service District purchase property located at 7201 and 7209 S 6th Street in 2019 to build a new facility for administration and 4H greenhouses.  This project was found to be too expensive to complete thus the County offered to purchase the land from the Extension Service District.  Once the land has been purchased, the County will donate the property to Klamath Community College to allow the construction of a Child Care Center.

Recommended Motion:  Approve and sign an MOA for the purchase of property located at 7201 and 7209 S. 6th Street from Klamath County Extension Service District and approve the donation of said property to Klamath Community College.  These items were approved by the Board in the July 19th County Counsel meeting.  Fiscal Impact: $215,000 expenditure from American Rescue Plan fund.


14.

Commissioner Reports

15.

Adjournment


 
 
Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org